HOW TO ENTER THE IMTJ MEDICAL TRAVEL AWARDS

You can download IMTJ Awards – How to enter, which includes criteria for each category, and read our Hints & Tips for producing a winning entry!

Once you have familiarised yourself with the submission guidelines you can proceed to submit your entry.

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Overview of the entry process

The IMTJ Medical Travel Awards are simple to enter, but you need to understand the entry process. This is straightforward if you complete the steps outlined below:

  1. Prepare a document outlining why you should be considered for an award. Only you can tell your story well and make the judges take notice of your entry. See below for further guidance on preparing your entry.
  2. Complete the online entry form.
  3. Upload your submission (prepared in advance, offline).
  4. Submit your completed entry.
  5. Pay the entry fee.

Who can enter?

The IMTJ Medical Travel Awards are open to any organisation or individuals involved in medical travel and tourism in any part of the world, no matter how large or small the scale of operation. Details of which specific types of organisation and individuals are eligible to enter each of the categories are set out in the category descriptions.

Where appropriate agencies and suppliers (eg. digital, marketing, PR or advertising agency or technical suppliers) may also submit an entry on behalf of a client – provided that both the client and the project presented meets the entry criteria for the category. In such cases, any winner’s trophy or certificate will be presented jointly to the entering company and their client. Intermediaries and agencies may therefore wish to attend the presentation ceremony to receive the award and share the credit with their client.

Eligibility period

Entries for the IMTJ Medical Travel Awards 2017 must relate to projects, products, initiatives or activities carried out between 1st January 2016 and 15th January 2017. You can refer to prior periods, if it helps the judges to understand the activity in context, but entries will not be judged on past glories.

Entry deadline

The closing date for entries is 15th January 2017.

Entry fees

To enter the IMTJ Medical Travel Awards you will need to pay the entry fee (€175) for each entry you make. You will pay for your entries online at the time of entry and you will be taken to the payment page when you click the Submit button at the foot of the entry form. This may take a few seconds, so please be patient.

What does the entry fee cover?

The entry fee covers the administrative costs involved in checking entries and the bona fides of the organisations that enter; collating all entries; convening the judging panels; supervising the judging process and events; administering the voting procedure; compiling the shortlist of finalists and the awards presentation materials. Each entry must be paid for separately and will incur a fee. Please note, this is an administrative fee ONLY. If you wish to attend the Awards Ceremony and Dinner, taking place on April 26th 2017, please book your place.

How to pay

When you complete your IMTJ Medical Travel Awards 2017 entry you will be taken to the payment page, where you will be able to pay for your entries using any internationally recognised credit or debit card, or if you have an account via PayPal.

Multiple entries

Entrants may submit an entry or entries into as many categories as they wish, subject to the eligibility criteria for the category entered. Each submission should be tailored to fit the category into which it is being entered.

Entrants may also submit multiple separate entries into a single category where they have more than one project or initiative they wish to be considered.

Duplicate entries into one category will be rejected however. If you submit a duplicate entry by accident or in error, we will process each entry before a decision about their duplication can be made. Regrettably, any entry fee relating to duplicate or ineligible entries cannot be refunded.

Guidance notes for preparing entries

Please read the following notes carefully.

Entries into the IMTJ Medical Travel Awards must be submitted online. Your written entry must be no more than 1,500 words in English (12 point type, single line spacing) saved in PDF format (10MB maximum file size to include the 1,500 words and any embedded pictures or illustrations), uploaded from your desktop to the IMTJ Medical Travel Awards’ website. All entries should be uploaded following the template sections listed below. The Judges will automatically vote lower any entries exceeding the word count. At the same time, the judges appreciate the brevity of an entry. There is no need to use the full word count. Please adhere to these basic rules of entry, together with any other specific criteria described below

Entry requirements

Your URL and your written entry are the basis on which each entry will be voted for by the judges and shortlisted. Your written document should show how your activity met its aims, employed innovative techniques, was enjoyed by clients/patients, and delivered the required results, whether in terms of patient satisfaction, or return on investment. At the beginning of your document the following information must be listed:

  • Category entered
  • Title of activity (product or service name, brand name, initiative name, campaign name, etc)
  • Entering company (client and/or their agency/provider)
  • Any relevant URL that may help the judges

Within your submission you must use the following as sub-headings under which you clearly provide your explanation for the judges:

  • Aims – what did the organisation, product, service, or the initiative or campaign set out to do?
  • Strategy – what strategic thinking came into play to help achieve the aims?
  • Innovation/enterprise/creativity (marketing) – what intrepid solutions were employed?
  • Implementation – how was the strategy and thinking implemented?
  • Feedback summary from users, including most preferred aspects of the activity?
  • Outcome, including formal evaluation of results, ROI, accreditation, etc, or in the case of a mobile app, the take up by potential clients/patients

Remember: it is always helpful to include independent evaluation of your activity, if available, whether unsolicited patient testimonials or professionally audited financial results.

Supporting material

If you need to supply additional information, such as marketing materials or printed matter, please include images of the material as small thumbnail photos or illustrations within your PDF document before you upload it. If your entry is declared a finalist, you will be asked to send copies of the supporting material to the UK, using WeTransfer, YouSendIt, DropBox or some other service for transmission of large files online.

If you need further help or assistance in preparing your entry, visit www.boost-marketing.co.uk.

Finally, we wish you the very best of luck with your entries.

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REMEMBER THE CLOSING DATE for entries is 15th January, 2017.

Publication of entries

The organisers reserve the right to retain entries for subsequent publication, both on – and offline in ways that enhance the standing of entrants, supporting partners and the IMTJ Medical Travel Awards themselves. Descriptions of submissions from winners and runners-up will be published in connection with the IMTJ Medical Travel Awards and may be used as examples of excellence in IMTJ editorial or reports and at future IMTJ conferences.

Entrants may mark certain sensitive parts of their entry ‘not for publication’ (such as exact data, etc.), provided such restrictions are not used unreasonably.

REMEMBER THE CLOSING DATE for entries is 15th January, 2017.

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